Oldham County Circuit Court Clerk
The Kentucky Court of Justice Oldham County page identifies Steve Kaelin as the Oldham County Circuit Court Clerk. This office is the primary court-record clerk for Oldham County because Kentucky uses a unified Circuit Court Clerk office for Circuit Court and District Court records. The office is located at the Oldham County Judicial Center in La Grange and uses separate public phone lines for Circuit Court, District Civil, and District Traffic functions.
The Circuit Court Clerk is the counter to contact for court case records, certified court copies, case numbers, docket questions, District Court traffic and civil matters, criminal case files, divorce files, probate filings, and records that do not appear in CourtNet. The clerk's office is not the same as the Oldham County Clerk. That distinction matters because nearby offices in downtown La Grange handle different record systems.
Office of Circuit Court Clerk
Clerk: Steve Kaelin
Oldham County Judicial Center
100 W. Main St.
La Grange, KY 40031
Circuit Court: 502-222-9837
District Civil: 502-222-5621
District Traffic: 502-222-0522
Fax: 502-222-3047
Oldham County Court Records Held
Oldham County court files are split by court level and case type, but the Office of Circuit Court Clerk is the court-record office for both Circuit and District Court records. Circuit Court records include felony criminal cases, higher-level civil actions, family or divorce matters, and appeals from District Court. District Court records include traffic, misdemeanors, small claims, landlord-tenant matters, probate of wills, guardianship matters, and preliminary felony hearings.
- Circuit criminal files: felony indictments, arraignments, motions, pleas, dispositions, sentencing, and appeals-related entries.
- District criminal and traffic files: misdemeanors, violations, citations, failure-to-appear entries, fines, costs, and preliminary felony events.
- Civil files: Circuit civil cases plus District civil, small claims, and landlord-tenant filings.
- Family and divorce records: divorce dockets and orders, with limits for children, domestic violence, financial identifiers, and sealed materials.
- Probate filings: District Court estate, will, guardianship, and conservatorship matters handled through the court clerk.
The Kentucky CourtNet 2.0 portal is the public online starting point, but the clerk remains the official source for certified court copies and file questions.
Oldham County Certified Copy Steps
A certified court copy is a clerk-issued copy with official certification. It is commonly needed for employment licensing, name restoration after divorce, appellate work, insurance, school, immigration, benefits, probation, or proof that a case ended in a specific way. CourtNet information can help locate a case, but it is not the same as a certified copy from the clerk.
Before requesting copies, decide whether the record must be certified or whether a plain informational copy is enough. A certified disposition, decree, judgment, or order usually needs the clerk's seal or certification language. A public CourtNet summary may help identify the file, but it should not be used as official proof when another agency asks for a certified court record.
- Find the case number in CourtNet, on a citation, on a hearing notice, or through the clerk counter.
- Identify the court division and case type, such as Circuit criminal, District traffic, divorce, civil, probate, or small claims.
- Call the correct Oldham line before travel: Circuit Court, District Civil, or District Traffic.
- Ask whether the request can be handled in person, by mail, or only after clerk review.
- Confirm current copy and certification fees, accepted payment methods, and pickup or mailing timing.
- Keep the receipt or certified order if the record must be shown to another agency.
Note: The official research did not locate an Oldham-specific certified court copy fee schedule, so current charges must be confirmed with the clerk.
Oldham County Request Fields
The court page does not publish a dedicated Oldham court-record request form in the captured sources. A practical clerk request should still give enough detail for staff to locate the file and identify the exact document needed.
| Field | Required | Notes |
|---|---|---|
| Case number | Best if known | Use exact formatting from CourtNet, citation, summons, or notice. |
| Party names | Yes | List plaintiff/defendant, Commonwealth/defendant, petitioner/respondent, or estate name. |
| Court division | Yes if known | Circuit, District Civil, District Traffic, Family, probate, or small claims. |
| Document type | Yes | Judgment, decree, disposition, order, docket sheet, citation, or certified copy. |
| Requester contact | Yes | Phone, mailing address, and any deadline for pickup or mailing. |
| Copy type | Yes | Plain copy or certified copy, since the clerk must know which version is needed. |
Oldham County Clerk Phone Lines
Oldham County publishes separate court phone numbers by function. That is more useful than a single general number because traffic, civil, probate, and felony records often need different staff routing. Use the case type first, then call the line that matches the record.
| Line | Phone | Best use |
|---|---|---|
| Circuit Court | 502-222-9837 | Felony, Circuit civil, family/divorce, appeals from District Court, and main court-record fallback. |
| District Civil | 502-222-5621 | Small claims, landlord-tenant, probate, guardianship, and District civil records. |
| District Traffic | 502-222-0522 | Traffic citations, traffic court dates, payments, failure to appear, and citation records. |
| Fax | 502-222-3047 | Confirm with the clerk before sending records or filings by fax. |
Circuit Clerk vs County Clerk
Oldham County also has a separate County Clerk, Amy Alvey. The County Clerk handles county clerk functions such as legal records, land records, marriage licenses, elections information, passports, vehicle-related services, open records for clerk records, and recording fees. The County Clerk's main office is at 100 W Jefferson St #1, La Grange, KY 40031, phone 502-222-7645. Published County Clerk office hours are Monday, Wednesday, and Friday 8:00 a.m. to 4:00 p.m., Tuesday 7:00 a.m. to 3:00 p.m., and Thursday 8:00 a.m. to 6:00 p.m.
The Oldham County Clerk recording-fees page is a county clerk source, not a court-copy fee schedule.
That fee page matters when the requested record is a recorded county clerk document, such as an affidavit, mortgage, assignment, or legal recording. A certified judgment, divorce decree, criminal disposition, traffic case record, or probate order should be routed to the Circuit Court Clerk instead.
| Record type | Correct Oldham office |
|---|---|
| Criminal, civil, traffic, divorce, probate court file | Office of Circuit Court Clerk |
| Marriage license or recorded marriage | Oldham County Clerk |
| Land record, deed, mortgage, lien, recorded will | Oldham County Clerk and eCCLIX |
| Sheriff incident or law-enforcement open record | Oldham County Sheriff's Office records channel |
| Fiscal Court or county department records | Oldham County Fiscal Court open-records custodians |
Oldham County eCCLIX Records
eCCLIX is the online system named by the Oldham County Clerk for county clerk record indices and images. It may include deeds, name changes, mechanics liens, mortgages, powers of attorney, wills, corporations, tax liens, military discharges, trademarks, assignments, releases, marriages, and delinquent property taxes. It is not CourtNet, and it is not the Circuit Court Clerk's court case system.
The Oldham County Clerk open-records policy page describes county clerk records request policy, including the standardized request form pathway.
County Clerk open-records policy is useful for county clerk documents, but court case records still route through the Circuit Court Clerk and Kentucky court access channels.
The eCCLIX login page shows the login route for assigned users.
Oldham County Clerk research states that an account and password must be assigned by bySMI, special software may be needed for document images, and access fees are charged for data and images.
Oldham County Clerk Fee Sources
The captured research includes County Clerk recording fees but does not include an official Oldham Circuit Court Clerk copy fee table. Do not apply County Clerk recording fees to certified court copies. Use the County Clerk fee amounts only for recorded documents, and call the Circuit Court Clerk for court-copy and certification charges.
| Item | Amount or source |
|---|---|
| Affidavit of Conversion to Real Estate | $51, County Clerk recording-fee page |
| Affidavit of Descent | $50, County Clerk recording-fee page |
| Affidavit under KRS 382.297 or 382.337 | $46, County Clerk recording-fee page |
| Agreement | $46, County Clerk recording-fee page |
| Assignment of Mortgage | $46, County Clerk recording-fee page |
| Certified court copy | Confirm with Circuit Court Clerk, fee not captured in official research |
Oldham County Forms and Online Access
Kentucky court forms are available through the Kentucky Court of Justice legal forms page. CourtNet is the public search channel for case information, and Kentucky ePay is the official payment channel for eligible fines and costs. Neither portal should be described as the full official case file.
For a Circuit Court Clerk request, use the form or portal only when it matches the case task. Legal forms help with filings. CourtNet helps locate case information. ePay helps with eligible payments. Certified copies, older case files, sealed-file questions, and unclear docket entries should be handled with the clerk's office directly.